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Can Do and digital transformation

The right time for software implementation

Introducing Can Do in companies at the right time
Thomas Schlereth
26.02.2024 | 3 min reading time

Project Management Office

portfolio and demand management

project management tools

Project planning

In an era characterized by advancing digitalization, companies are confronted with the need to constantly improve and adapt their project management processes. The need for more efficient, transparent and flexible project design is increasing in order to remain competitive. In this context, the introduction of advanced project management tools such as Can Do becomes a strategic decision that improves operational processes and responds to the increasing demands for flexibility, scalability and efficiency in project work.

In recent months, Can Do has been increasingly introduced to new customers in order to structure their large-scale crisis projects - such as the implementation of SAP S/4HANA - and enable the introduction of such systems. This experience confirms that Can Do not only offers theoretical advantages, but also provides considerable practical support in managing complex project plans.

Blog post - Finding the optimal time for software implementation

Factors prompting the need for Can Do implementation

Implementing project management software is a crucial step for companies aiming to enhance the planning, execution, and control of their projects. This encompasses both strategic and operational aspects of project portfolio management.

Essentially, there are businesses currently without an integrated solution, relying instead on tools like Excel, as well as those where the existing solution no longer meets their needs or has reached its performance limits.

In either scenario, circumstances may warrant the adoption of Can Do:

1. Growing project complexity:

As a company's projects increase in scope, team size, or complexity, Can Do can help maintain an overview and enhance coordination.

2. Difficulty meeting deadlines:

Frequent delays or missing deadlines may indicate inefficiencies in the current project management system. Can Do can help avoid resource overloads and build realistic plans.

3. Communication and collaboration issues:

If teams struggle to collaborate effectively or exchange information, Can Do can centralize communication and improve information flow.

4. Increasing workload and resource management challenges:

As a company grows, efficient resource management can become challenging. Can Do offers extensive capabilities for AI-driven planning and tracking of resources, departments, and skills.

5. Need for better reporting and analysis features:

The desire for more detailed insights into project progress, budgets, and resource utilization can drive the implementation of Can Do. However, the focus is not on generating a plethora of tables and graphs that look good but provide little value. Can Do analyzes and evaluates comprehensive information through algorithms and AI, displaying information that helps users recognize central and immediate risks. Additionally, it proposes solutions, saving significant time for management and employees.

6. Compliance and documentation requirements:

In regulated industries or projects requiring extensive documentation, Can Do can help meet compliance requirements and reduce documentation efforts. Can Do is fully audit-proof and can assist during an audit, ensuring that information, especially for the management, has not been manually created or altered. A manual assessment of project risk by the project manager in Excel can be problematic for management if a failed project causes harm to the company.

7. Company scaling:

Manual or simple systems quickly reach their limits as a company grows. Can Do can scale to meet the growing needs of the company, as increasing complexity is always brought to a comprehensible level through algorithms and AI. Can Do has no limits on the number of users or scope of use. The cloud platforms on which the Can Do solution is installed dynamically adapt to increasing demands.

8. Strategic realignment or transformation:

During transformation projects or strategic realignments, project management software can provide crucial support in maintaining an overview and achieving goals. Companies today face challenges such as "digital transformation", a "changing global market" and the persistent issue of the "skills shortage". It is contradictory for companies to have a problem with the number of skilled workers and then manage these resources with simple manual systems like Excel. Younger employees, in particular, expect employers to use professional resource planning solutions, avoiding pushing them to the limits of their capacity with outdated systems.

Conclusion - the optimal time for implementation

The ideal time for the introduction of Can Do is before the above-mentioned problems become critical. Planning the implementation during a phase when the company has the capacity for training and adaptation is crucial. This allows the company to fully integrate the software and ensure that all employees are trained, extracting the maximum benefit from Can Do.

The introduction method 'RampUp' also facilitates a quick and straightforward go-live of the solution, emphasizing rapid benefits, practicality and cost optimization.

The decision should be made strategically, with a clear understanding of how Can Do can address the specific challenges of the company and how it will be integrated into existing workflows to ensure smooth implementation and acceptance.

Thomas Schlereth
Written by

Thomas Schlereth

As a member of the management board, Thomas is responsible for the operative management of the development including conception, design and further development of the software. He also advises customers on best practices and supports the roll-out.