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Hybrid project management with JIRA & Can Do

For less coordination effort and increasing transparency

When is hybrid project management the best choice?

Hybrid project management offers solutions that cover the entire spectrum from project work to project controlling, demand and budget management.

For this purpose, Can Do's hybrid project management tools integrate the very frequently used agile tool JIRA. This

  • increases the effectiveness of agile working
  • facilitates the implementation of projects in line with
               budgets and deadlines and
  • provides the necessary transparency of classical project

So that´s the reason for hybrid project management. 


What methods and approaches does hybrid project management use?

Often, agile project management approaches alone are not sufficient to enable forward-looking planning of projects and resources in the company. For this reason, classic and agile approaches are combined and can be mapped with hybrid project management software such as Can Do.

What is the difference between the classic and the agile approach?

The classic project management landscape usually consists of

  • a head of project,
  • a project manager,
  • various team leaders and
  • other members of project staff

Once projects and tasks have been prioritized, resources are planned. A Gantt chart is often used for detailed planning. This provides project managers in classic project planning with detailed reports, for example on milestones, completion or costs.

In contrast, agile working methods provide the best conditions, especially for software development and other complex environments.

A team is put together that works continuously on versions of a software while it is already being used by users. The team members are familiar with the subject matter and prioritize the work steps individually.

Agile teams often have:

  • a product owner,
  • a scrum master and
  • various team members.

The teams are largely self-organized and estimate expenditure from their own experience. This is done roughly at the beginning and is refined over the course of the project.

Regular sprint planning, reviews and retrospectives are just as obligatory as daily meetings about the progress of each sprint. Work is carried out according to the specifications of the backlog. However, even with agile teams, resource planning is necessary, as no one is available to carry out project tasks throughout the day due to absences due to illness, holidays, further training, etc.

What is missing in agile working methods is an overview of the entire project landscape. Here our software for hybrid project management Can Do offers a good solution by combining the two worlds of classic and agile working methods.


Why is the integration of the agile tool JIRA in the Can-Do software important for hybrid project management?

Many companies with hybrid working methods already use the agile tool JIRA in classical project planning.  

There is therefore a parallel world that initially appears to be non-transparent in both directions. This circumstance complicates the successful planning and realization of projects and resources in time and budget.

At the same time, it is clear that agile working methods can release creative potential and produce something new. They are therefore very popular with development teams.


The perspective of the JIRA team: Nothing can be created without chaos

Are you a developer and do you work agile with your colleagues?

 An outwardly seemingly unstructured approach gives you room for creative work in manageable planning stages and gives you the greatest possible flexibility to implement your tasks.

 There is a lot of potential in this method, because Albert Einstein already said: "Nothing can be created without chaos".


The perspective of the project manager: Nothing can exist without order

You are a project manager? Do you see that the number of projects you manage is constantly increasing and that rescheduling is part of the daily routine?

You have to fulfill a large part of your planning duties under difficult conditions, because you don't know who is working on what for how long in agile projects and you can only plan your resources in an estimated way.

However, you should make binding statements to the customer about the progress of the project and the expected completion date.

You are also responsible for the use of the planned budget and staff. Since many parameters regarding the use of resources are in the dark, this is simply not possible. Einstein also put this in a nutshell: "Nothing can exist without order".


Can Do integrates JIRA and creates a win-win situation for JIRA teams and project managers

While development departments swear by agile methods such as Scrum, these approaches represent a major blind spot in planning for project and portfolio managers:

As project manager you often do not know if and when the agile teams will implement the work (work packages or stories) for your project. Furthermore, capacity planning does not occur in agile methods, which makes the company-wide resource management of the portfolio manager difficult.

This makes hybrid project management necessary, because the information deficit can only be compensated by a high coordination and communication effort of hybrid project management. This is where we offer tools such as Can Do for hybrid project management and thus create real added value.

From now on, every project will be a successful project!

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Combine the strengths of both worlds with Can Do via hybrid project management

In order to connect both worlds in the best possible way, Can Do has developed an interface that allows epics and associated stories of a scheduled sprint in JIRA to be connected to Can Do and visualized as work packages in project planning.

In this way, the strengths of the agile way of working in JIRA are fully preserved. At the same time a comfortable visualization of the project progress in Can Do is possible for a professional management in time and budget. Thus, as a project manager you are always in the picture about the use of resources and budget. You can ensure the information flow relevant to you, link it to any number of Scrum projects and enable agile project management. Nothing changes for the developers. They still benefit from the agile approach.


What does the JIRA interface change?

The integration of Jira in the Can Do solution brings you the following advantages:

  • Existing parallel worlds of Can Do's classical resource planning are combined with the agile software development in JIRA.
  • The information such as user stories, epics and sprints from JIRA are visualised in Can Do as work packages.
  • This allows agile and classic working methods to coexist in hybrid project management projects without JIRA teams having to deal with unpleasant and time-consuming data maintenance in different systems.
  • As a project manager you get a transparent insight into the activities of your sprints, can carry out resource planning (budget and personnel) and document the progress of the project.
  • Projects can be planned by mapping the JIRA contents and can be implemented in time and budget (allocation of budget and personnel and control of the use of these resources)
  • You as project manager plan only on the phase; the detailed planning takes place in JIRA
  • Time-consuming coordination is no longer necessary, and you save 80% of your time
  • The comparison of resource usage per subtract feature shows you how much of the calculated time budget you have already used and how much time you have left to complete the stories afterwards, either per team or per person. This can be handled differently depending on the company philosophy.
  • You can use Can Do to carry out company-wide capacity planning at departmental level.
  • The time recording in Can Do enables you to transfer the data records for further commercial processing of the data in connected third party systems.
  • The SAFe® procedure model is supported throughout.


The advantages with software for hybrid project management Can Do and JIRA at a glance

  • Epics and stories in JIRA, including resource allocation and story/work package status, are mapped to Can Do and synchronized in real-time.
  • JIRA users continue to work exclusively with JIRA; time recording takes place conveniently in Can Do.
  • You as a project manager keep the overview, as workloads of JIRA teams and employees are displayed in Can Do

The integration of JIRA into Can Do hybrid project management software offers further options

If a holistic time planning of the employees is desired, taking into account the base load, absences due to training or holidays as well as the workload caused by the stories, the employees of the JIRA team can report their times via the employee app of Can Do.  

This procedure is particularly useful and time-saving when times have to be assigned manually to specific projects and order numbers of a system for recording workload. This can then be done automatically from Can Do via interface.

What is ensured: 

  • Nothing changes for Scrum teams. You continue to work independently, flexibly and with manageable planning horizons.
  • Project managers benefit from the transparency.
  • Projects can be prioritised.
  • Budget and personnel can be allocated appropriately.
  • There is transparency regarding the use of resources.
  • It is possible to implement projects successfully (in time and in budget) and thus make a contribution to the economic survival of the company without having to give up the creative leeway with Scrum.


The Can Do tools for hybrid project management are of course also ideally suited for multi-project management.


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