Project management challenges

Too many projects.
Too little capacity.
Clarity too late?

When priorities change, resources are scarce and risks emerge too late, planning needs a shared view of every initiative.

Can Do is software for project, portfolio and resource management. It brings capacity, skills and risks together in a shared plan, helping you understand the impact of your decisions early.

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See projects, resources and risks together. Mockup from the German page.

Where is your biggest challenge?

From the problem to a practical solution.

Choose a topic. Each section explores typical situations, their consequences and how Can Do can help.

Resources & skills

When everyone is fully booked, but nobody knows for how long.

Does this sound familiar?

Resource utilisation and overloads are unclear.
There is no medium- or long-term capacity plan.
New projects are promised without checking resource availability.
Annual leave, day-to-day work and project work are considered separately.

Bottlenecks only become apparent after commitments have been made. Coordinating project and line management becomes a constant task.

The approach

How Can Do helps

Can Do considers capacity, skills, working hours and recorded absences together. Simulations show how new initiatives affect existing projects. AI helps identify suitable alternative resources.

Explore resource and skill management →

The key questionWhich initiatives can we realistically deliver with the capacity available?

Discuss a resource bottleneck in a demo →

Portfolios & projects

When every new priority changes the entire plan.

Does this sound familiar?

There is no up-to-date overview of ongoing and planned projects.
Status information is compiled manually.
Priorities change without their consequences becoming clear.
Dependencies between projects remain unclear.

Individual project plans offer little help when the same people are needed across several initiatives. Decisions require a view of the entire portfolio.

The approach

How Can Do helps

Can Do connects projects, portfolios and resources. Changes to the recorded plan immediately affect utilisation and risks. What-if scenarios let you assess new initiatives before approving them.

Explore portfolio management → Project management →

The key questionWhat changes for ongoing projects when we start a new initiative?

Discuss a priority conflict in a demo →

Collaboration & data maintenance

When the latest plan is hidden in another Excel spreadsheet.

Does this sound familiar?

Unofficial Excel plans run alongside the official systems.
The same data is entered in several tools.
Time-consuming data maintenance makes day-to-day use difficult.
Project and line managers coordinate their work using different information.

Conflicting information wastes time and undermines trust. Instead of preparing decisions, people spend their time reconciling different versions of the data.

The approach

How Can Do helps

A shared planning basis makes project demand and capacity transparent. Connected systems can exchange information and reduce duplicate data entry. The data exchanged depends on the interfaces configured.

Integrations and interfaces

The key questionAre project managers, line managers and teams working from the same plan?

See a shared planning basis in a demo →

Project controls & risks

When variances only become apparent in the next status report.

Does this sound familiar?

Schedules, costs and effort deviate from the plan.
The consequences of changes to the plan are unclear.
Last-minute changes disrupt other initiatives.
Risk assessments rely mainly on manual evaluations.

The later a critical development becomes visible, the fewer options remain. Looking back through reports alone is not enough to manage projects effectively.

The approach

How Can Do helps

Can Do assesses schedule, budget and capacity risks together. Simulations show the potential impact of changes. Reports and dashboards bring the recorded data together to inform decisions. The optional Can Do BI extension provides more advanced business intelligence analysis.

Explore project controls → Risk management →

The key questionWhere do we need to act today to prevent a risk from becoming a delay?

Discuss project risks in a demo →

Methods, AI & systems

When tools demand more precision than the future can offer.

Does this sound familiar?

Agile and traditional planning are not sufficiently connected.
Uncertain effort estimates are recorded as apparently exact figures.
Parallel tasks are automatically treated as an overload.
Information remains in separate systems.

The plan only partly reflects day-to-day work. This makes it harder to assess which tasks can realistically be completed within a given period.

The approach

How Can Do helps

Can Do works with estimated durations and effort. The patented Watermodel® algorithm simulates the feasibility of parallel work. The Jira integration connects agile delivery with traditional planning, while AI supports analysis and suggests alternatives. The decision remains yours.

AI support

The key questionHow can we plan realistically when dates and effort are not yet certain?

See planning with uncertain effort estimates in a demo →

From planning to decisions

Turn a resource conflict into a decision you can assess.

Example: a new project needs the same specialists.

A team is already working on two initiatives. A third project is due to start, but its effort is still uncertain.

Record the additional demand using realistic minimum and maximum effort estimates.
Review capacity, absences and dependencies alongside the ongoing projects.
Compare possible start dates or suitable alternative resources before making commitments.

Can Do supports the assessment. The people responsible decide which option to implement.

How it works in detail: Capacity planning with Watermodel® · Planning with uncertain estimates

For discussions across your organisation

Your challenges at a glance.

Use this concise overview as a starting point for discussions with project managers, line managers and senior management. Which issues affect you today, and where would you like to start?

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Briefly explained

Project management challenges: frequently asked questions.

How can I identify resource bottlenecks early?

Compare demand from all projects with available capacity and skills, including day-to-day work and absences. Can Do brings this data together and assesses feasibility, helping you identify bottlenecks during planning.

How do I prioritise several parallel projects?

Agree on criteria such as value, urgency and dependencies. Then check available resources and the impact on ongoing projects. Can Do supports this assessment; the people responsible set the priorities.

How can I avoid conflicting Excel plans?

Use one shared plan and assign clear responsibility for maintaining the data. Can Do provides a central basis for this. The data included from other systems depends on the interfaces configured.

How do I plan projects when effort is still uncertain?

Use realistic estimates, such as 60 to 80 hours. Can Do takes this uncertainty into account when assessing capacity and risks. Update the plan as new information becomes available.

How can I assess the impact of a schedule change?

Review shared resources, dependencies and other commitments as well. Using the recorded data, Can Do shows the impact on utilisation and risks. Simulations help you assess alternatives before making a decision.

How does Can Do differ from a simple task list?

Can Do connects projects, portfolios and resources. Watermodel® assesses the feasibility of parallel work, while estimated durations and effort reflect uncertainty. Beyond task status, this shows whether initiatives can realistically be delivered with the capacity available.

From your challenge to the next decision

Bring your planning situation to the discussion.

In a personalised demo, we discuss how Can Do can represent your projects, capacity and risks, and which approach suits your requirements.

Book a personalised demo

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What Sets Us Apart

Take the First Step Towards Greater Efficiency

Too many projects.
Too little capacity.
Clarity too late?

From the problem to a practical solution.

When everyone is fully booked, but nobody knows for how long.

Does this sound familiar?

How Can Do helps

When every new priority changes the entire plan.

Does this sound familiar?

How Can Do helps

When the latest plan is hidden in another Excel spreadsheet.

Does this sound familiar?

How Can Do helps

When variances only become apparent in the next status report.

Does this sound familiar?

How Can Do helps

When tools demand more precision than the future can offer.

Does this sound familiar?

How Can Do helps

Turn a resource conflict into a decision you can assess.

Example: a new project needs the same specialists.

Your challenges at a glance.

Project management challenges: frequently asked questions.

Bring your planning situation to the discussion.

Product

About Can Do

Knowledge

Contact

Application Areas

AI & Integrations

Security & Operations

Discover Can Do

By Challenge

By Company Size

By Industry

Practical Knowledge

Events & Learning

User Perspectives

Stay Up to Date

What Sets Us Apart

Take the First Step Towards Greater Efficiency

Too many projects.Too little capacity.Clarity too late?

From the problem to a practical solution.

When everyone is fully booked, but nobody knows for how long.

Does this sound familiar?

How Can Do helps

When every new priority changes the entire plan.

Does this sound familiar?

How Can Do helps

When the latest plan is hidden in another Excel spreadsheet.

Does this sound familiar?

How Can Do helps

When variances only become apparent in the next status report.

Does this sound familiar?

How Can Do helps

When tools demand more precision than the future can offer.

Does this sound familiar?

How Can Do helps

Turn a resource conflict into a decision you can assess.

Example: a new project needs the same specialists.

Your challenges at a glance.

Project management challenges: frequently asked questions.

Bring your planning situation to the discussion.

Too many projects.
Too little capacity.
Clarity too late?