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Many concurrent projects
Multiple ongoing, planned and proposed initiatives need to be assessed, prioritised and managed at the same time.
Project and resource management for SMEs
Software for small and medium-sized businesses
Can Do is ideal for small and medium-sized businesses where many concurrent projects and day-to-day operations draw on the same specialist resources and skills.
The software brings projects, resources, skills, portfolios, budgets and risks together in one management view.
- Prioritise concurrent projects based on realistic capacity.
- Coordinate scarce expertise across projects and day-to-day operations.
- Identify the impact of changes and new initiatives early.
Quality & security
Trust in our quality and security
Who Can Do is for
Which small and medium-sized businesses is Can Do ideal for?
Headcount alone does not determine whether a business needs professional project management software. What matters is the complexity of its project work. Can Do is particularly suited to businesses facing several of these situations:
Shared specialist resources and skills
Specialists, roles or skills are needed by different projects and business areas at the same time.
Projects and day-to-day operations
Employees do not work exclusively on projects. Day-to-day operations, departmental duties, annual leave, part-time working and other regular commitments affect the capacity actually available for projects.
Different and changing priorities
New customer projects, internal initiatives and strategic programmes regularly change priorities and resource allocation across the project portfolio.
When projects run largely independently and each has its own resources, simpler project planning is often sufficient. Can Do adds particular value where projects, resources and decisions depend on one another.
Challenges for SMEs
Do these challenges sound familiar?
Small and medium-sized businesses with extensive project work often face several of these situations at once:
Resources & skills
- Key people and skills are needed across multiple projects, while project work, departmental duties and absences affect available capacity.
- There is no clear view of who is actually available, when, and with which skills.
Portfolio & projects
- A reliable overall view of ongoing, planned and proposed projects is missing.
- Priorities and schedules change without a clear understanding of the impact on other initiatives.
Planning & collaboration
- Project and resource data is scattered across Excel files and different systems.
- Information is maintained in several places, so teams and departments soon end up working with different versions of the data.
Project controls & risks
- Resource requirements, budgets, deviations from plan and risks are often considered separately.
- Bottlenecks, dependencies and deviations often become visible only when projects are already under pressure.
Why Can Do?
Why Can Do fits SMEs with extensive project work
Can Do brings projects, resources, skills, portfolios, budgets and risks together on a shared planning foundation. This enables businesses to manage their entire project workload realistically, as well as organise individual projects.
A shared management view
Ongoing, planned and proposed projects are considered within a common portfolio. Project managers, resource managers, the PMO and senior management therefore work with consistent information.
Plan resources and skills realistically
Can Do considers more than the number of available employees. Skills, roles, working patterns, annual leave, departmental work and existing commitments all feed into capacity planning.
Prioritise projects with a clear rationale
New initiatives are not assessed in isolation. Strategic value, resource requirements, budgets, risks and the impact on the existing portfolio can be considered together.
Identify bottlenecks and their consequences early
Can Do shows how overloads, delays or new projects affect schedules, resources and other initiatives. Decision-makers can respond before a planning issue becomes an urgent project conflict.
Planning with uncertain estimates
Plan realistically, even before every detail is known
Can Do supports a continuous process. Decisions on new initiatives are made with feasibility in mind from the outset.
Project decisions often have to be made before precise information is available. Start dates may shift, effort is initially only roughly estimated, and required roles may not yet be fully staffed.
Can Do reflects what is actually known:
- Plan realistically even with uncertain estimates of durations and effort.
- Simulate new initiatives and changes in priority in different scenarios.
- See risks and consequences without immediately changing the current plan.
- Refine estimates step by step as new information becomes available.
AI supports. People decide.
Can Do AI helps identify unusual workloads, capacity risks and critical dependencies early. It prepares options for action, while people retain responsibility for professional judgement, prioritisation and decisions.
Your questions
Frequently asked questions
Is there a minimum number of employees?
No. What matters is the complexity of the project environment, rather than company size. Can Do is particularly relevant when several projects share resources and skills, or when projects compete with day-to-day operations for capacity.
Can project work and day-to-day operations be considered together?
Yes. Day-to-day operations, departmental duties, annual leave, part-time working and other regular commitments can be included in capacity planning. This shows how much capacity is actually available for projects.
Do we have to introduce every function at once?
No. Businesses can start with resource planning or portfolio visibility, for example, and add further functions as needed.
Can Can Do connect to existing systems?
Yes. Can Do can connect to existing systems through standard interfaces and an open REST API. Examples include Jira®, SAP®, Salesforce®, Microsoft Teams® and SharePoint®.
How is our data protected?
Can Do is GDPR-compliant and TISAX® audited. It can be operated in your own data centre, in a private cloud or in the public AWS Cloud on European servers in Frankfurt am Main. Company data is not passed to external AI services for AI analysis.
How does the licensing model work?
Can Do offers Manager, Resource and Read-Only access, allowing decision-makers, teams and stakeholders to participate according to their responsibilities. Current terms are available on the Can Do pricing page.
Further reading
Ideas for your project business
Article · 12 May 2025
AI in small & medium-sized companies
Practical starting points for introducing AI in smaller businesses.
Read the article →Article · 4 March 2025
Cost-cutting: increasing efficiency without additional resources
Explore ways to reduce unproductive work and make better use of existing capacity.
Read the article →Whitepaper
AI in Project Management
Explore how artificial intelligence supports project planning and decisions.
Download the whitepaper →Your next step
Is Can Do right for your project organisation?
In a short introductory call, we discuss your requirements and current situation to establish whether Can Do is a suitable fit.
We then show you Can Do in a personal demo tailored to your requirements.
Book a short introductory call