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About the importance of team management in project management 

Successful team management ensures organised and goal-oriented team cooperation so that all tasks in the project are completed on time and within budget.

Team management is the basis of a project. The success of your team management determines whether you will complete the tasks in the desired quality, within the set time frame and at the planned cost.

The success of your entire project stands and falls with competent team management.

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What is meant by team management?

Team management refers to the team organisation. This includes everything that ensures the functionality of a team. What do you have to consider when putting together your team?

Putting together the perfect team

For you, this means selecting the right people - available at the right time and suitably qualified - for the tasks at hand or, if necessary, actively recruiting them for the project.

Organise the assembled team in the best possible way

For this you should assign each team member a clear role, task - and therefore also responsibility.

Ensuring seamless communication within the team

With flawless communication, you ensure that each team member is fully informed about changes or adjustments in the project and can immediately adapt his or her activities to the changed circumstances. If your team management is well thought-out and professionally structured, it will support your teamwork, which is necessary to achieve your project goals.

How to put your team together

How a successful project team should be put together depends on the specific requirements of your project. However, some friction - and often serious problems in the team structure - can be avoided if you follow the guidelines below:

Decide on the team structure

The preferred team structure is one of the fundamental decisions in team building. A distinction must be made between the diversified - according to age, gender and cultural background - and the homogeneous structure.

Both structural models have their advantages and disadvantages.

  • Effective communication, higher cohesion and thus lower fluctuation of members speaks for the homogeneous structure.
    However, the disadvantage is the low creativity in ideas and solution finding. However, this is not a problem as long as you entrust the team with a standardised task that does not require a creative approach.
  • One of the main advantages of the diversified structure is the wide range of knowledge from different specialist areas, which can lead to intensive discussions, balanced decisions and new approaches.
    The disadvantage, however, is a higher potential for conflict. As a competent and expert team leader, you can counteract this at an early stage.
Which team structure is to be preferred should therefore be decided on a case-by-case basis and according to the requirements of the respective project.

Determining the optimal team size

The right team size is crucial for successful team management in project management.

Smaller, goal-oriented teams have the advantage that there is no - or hardly any - overlapping of competences. This ensures both a clear and simple flow of information and a low potential for conflict between team members.

What the appropriate team size is depends on the respective project task and must therefore be decided from team to team.

Consider the personality of a prospective team member

In a team, the ability to work together with other people is of utmost importance. Team

It is therefore advisable for you to choose an employee - with the same professional qualifications - who has a high level of social competence and can approach other people.

If a special area of expertise is required in a special field, which only allows a limited selection of personnel, you should pay special attention to the introverted employee. You can achieve this, for example, by providing them with a quiet and secluded workplace where they can carry out their work undisturbed.

From now on, every project will be a successful project!

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Methods and solutions for successful team management

There are a number of different offers on the market for managing teams. The team management solutions differ in terms of their complexity and the cost structure offered.

If you want to ensure that you can manage your team accurately and securely, you should rely on the professional provider who offers the individually adaptable tools for optimal project and employee planning.


The solutions of Can-Do - with knowledge and experience in team management

The project management software  from Can Do supports agile project management, hybrid project management and multi-project management  with all its methods, forms and procedures. You get valuable tools that enable comprehensive project planning, complete time management, skill-based staff planning and holistic budget control.


Team management is the cornerstone on which every project is built. It is the basis for the success of every project. Can Do thus offers you efficient team and project planning for both small and complex projects.

Get in touch with us, now!