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About the importance of scenarios and risks in project planning

 

The comprehensive simulation of diverse scenarios and potential risks is crucial for successful project planning.

 

Project planning is one of the most important stages in project management. With this you lay a solid foundation for accurate, forward-looking and precise project planning for the entire project. However, in order to be able to plan accurately and far-sightedly, it is important that you have a clear idea of the possible processes and possible risks in the project.

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Project planning - what does it make special?

Project planning is an important project phase, because in order to plan a project, a mere list of tasks to be done and the corresponding schedules is not enough. You should rather have an overview of all the activities that are necessary to make the project a success.

 

The five steps of project planning at a glance

If you want to plan a project, we recommend that you follow these steps, which are like a checklist for project planning:


The work breakdown structure (PSP)

The aim of PSP is to give a clear structure to the totality of tasks and activities.

In the course of the WBS, you will identify which activities are essential for the success of your project and which functions could only possibly support its objectives. For a better overview, you can then combine the individual activities into work packages.

The project schedule

In the project schedule you define the chronological order in which the individual tasks are to be completed in order to achieve the optimum result.

You can differentiate which activities must first be completed before others can be started and which activities can be planned and carried out in parallel.

In complex projects, where it is not obvious at first glance which dependencies exist between the individual tasks, it may be useful for you to appoint sub-project managers for the individual work packages. This will enable you to carry out efficient project controlling.

The timetable

In the schedule you define the times when the respective activities - or work packages - have to be completed.

The best methods for scheduling are:

The activity list
It is the simplest method, where the tasks are processed one after the other. The task list is the right choice for simple and easily manageable projects.

The bar chart
The bar chart offers you a better overview and is therefore intended for more demanding projects consisting of several work packages.

The network diagram technique
The network planning technique is intended for complex projects with a large number of tasks. It works according to the pattern of nodes and critical paths. Critical processes are those which, if delayed, could endanger the entire project deadline.

The resource planning

Resource planning plays a central role in project planning. This involves above all

  • the necessary personnel,
  • the required materials,
  • the equipment to be used as well as
  • other services (such as external service
              providers).


When planning resources, it is crucial for you not only to know what or who is needed for the project, but above all to ensure that the necessary resources are available at the planned time.

Cost and budget planning

Finally, the project costs are determined on the basis of the resource planning in the budget planning. Experience shows that personnel costs are the highest cost factor.

From now on, every project will be a successful project!

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Acting with foresight: simulating scenarios and risks in the project plan

If the project to be carried out is complex, you as a project manager are often faced with a seemingly insurmountable challenge. You have to plan for all eventualities, provide adequate resources, assess risks and estimate calculable costs.

The bigger and more extensive your project is, the less likely you are to be able to manage it in practice without help and additional support. Fortunately, you do not have to.

Modern project management software with extensive, versatile and customisable project planning tools - as well as an example of project planning - offers you a suitable solution for this.

 

Die Vorteile der Simulationssoftware im agilen Projektmanagement

The advantages of a good simulation software in project planning for agile project management  are manifold. These include:

The rapid identification of risks

The simulation allows you to immediately see the project sections that may be susceptible to faults. This way, you can pay more attention to these areas to prevent problems.

This saves costs and enables you to complete the project on time.

A well prepared team

If you have already run through several scenarios with the simulation software in project planning, the team is well prepared for possible eventualities. If the worst comes to the worst, the team members know exactly what their task is and how they should react. This means that challenges can be identified quickly and dealt with quickly.

Success is achieved through highly efficient project implementation that adheres to budget and time constraints.

A stable data basis for sound decisions

By simulating different scenarios, you can gain valuable data that you can use for trend-setting project decisions.

This leads to a well thought-out project plan and a flexible project implementation.

A defined and justified emergency budget

On the basis of the collected simulation data, you are no longer dependent on empirical values - or mere estimates - when managing the project and can clearly define and justify the emergency budget.

A sufficient emergency budget ensures the success of your project and thus ensures customer satisfaction.

A realistic and achievable project objective

With the help of modern software for project planning you can set your employees achievable goals in the project. This increases work morale, productivity and thus the efficiency of the team. The advantages of the software are also available to you for hybrid project management or multi project management

 

Conclusion

With Can Do's advanced simulation and project planning tools, you can create a well thought-out project plan that can be applied to all conceivable scenarios. The comprehensive project planning checklist gives you a simple overview of all the tasks at hand. The system also provides you with valuable information through practical examples of project planning.

Our team in Germany and Switzerland will be happy to advise you on all questions concerning simulation-based project planning and the corresponding project management tools, so that you can successfully plan and implement your project.

Get in touch with us, now!