A well executed, professional project organization is the prerequisite for any project to be a success.
Organizing projects is the task of project management. Only the right project organization ensures that a project leads to the desired goal with the planned budget and in the planned time.
In project management, the project organization combines all the necessary steps to set up and structure a project and to regulate the responsibilities.
Organisation in this context means:
As an introduction to project organization, the main question you need to answer is what forms project organization takes.
There are three forms of project organization, each of which has its raison d'être and its advantages and disadvantages for project organization. As a project manager it is one of your tasks to choose the appropriate form.
The functional project organization form is located in a department. The specialist manager therefore has a higher authority than the actual project manager. An example of a project organization can be the sales or marketing department.
The advantages of this structure are:
Challenges may arise because of the functional organizational form:
In the purely project-based structure, the teams are put together specifically for each project. The project manager has sole authority and determines the entire course of the project.
The advantages of this form of organization include:
The project-based organization also poses challenges because:
This project structure is therefore only recommended for large-scale projects. However, the structure is easy to manage. You can use it to develop your leadership skills.
In the matrix structure, resources are divided between normal work and project work. Often the function manager and the project manager then share responsibility. The success of the project therefore depends crucially on the ability of the two project managers to cooperate.
The advantages of matrix project organization are:
The matrix structure also poses challenges because,
The matrix structures are very popular because of their flexibility. However, it is important with this form of organization that you use the same project management life cycle and the same methodology in both the technical and project-related parts. This makes it easy for team members to switch between the two projects.
Which organizational structure is the right one for the upcoming project is your decision and should therefore be made in each individual case.
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A successful project organization ensures the progress of the entire project. It provides the basis, points the way and facilitates cooperation. A professional organization is therefore of crucial importance for the success of your project.